| Post Code: D722 | |
| Announcement Number: LEPR0783 | |
| Classification Number: C0801 | |
| Open: 05/6/2008 | |
| Close: 05/27/2008 | |
| Location: Port Orford | |
| Availability: Part Time | |
GENERAL INFORMATION Oregon Parks and Recreation Department’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations. More information about Oregon Parks and Recreation Department is available through: www.oregonstateparks.org. There one permanent, ¾ part-time (.75 FTE) position with Oregon Parks and Recreation Department at Humbug Mountain State Park in Port Orford, Oregon.
Applicants are subject to both a Computerized Criminal History and Driver & Motor Vehicle Services check. Adverse background data may be grounds for immediate disqualification. Information obtained in this process will remain confidential. PRIMARY POSITION DUTIES General Office and Administrative Duties Maintains files for the park office following OPRD’s Records Management manual. Processes all incoming and outgoing mail and distributing to the appropriate park staff. Maintains and updates policy and procedures manuals and reference manuals specific to the individual park. Works in a confidential status with park management including typing or preparing a variety of correspondence and reports. May monitor the park two-way radio and relay information to the appropriate staff. Arranges travel and overnight accommodations for park staff as needed; Works with the Park Manager on fund raising drives sponsored by the state such as the charitable fund drive. Also the following records processing duties: Vendor Payments: Responsible for reviewing incoming invoices, verifies amounts being billed to ensure calculations are correct. Responds to vendor questions regarding payments; New Vendor: Responsible for obtaining appropriate vendor information such as tax identification number and communicates this information through the FMS to Salem headquarters. Revenue Processing: Responsible for reconciling revenue, inputting into FMS and preparing deposits. Statistics: Responsible for reviewing monthly statistical camping and day use reports for accuracy and enters information into the FMS. Enters monthly vehicle and equipment usage information in the FMS; Reports: May review and compare reports of revenues and expenses to current budget status to identify discrepancies and reports findings to the Park Manager. Archiving: Verifies that payment, revenue and statistical transactions have successfully processed in FMS, files the supporting documents until ready to transfer to Salem headquarters for archiving. Until the documents are transferred, Receptionist and Public Relations Responds to the public in person, by phone and through correspondence regarding standard park operations, campground, day-use and reservation information and on park rules and polices. Responsible for preparing Miscellaneous Use Permits, collecting fees, verifying insurances and bonds for special park events. Personnel Duties Verifies and inputs payroll timesheets into the state’s payroll system. Responsible for verifying accuracy of paychecks prior to distribution; Distributes of W-4 forms to park staff within established guidelines; Transfers leave from clearing accounts for seasonal and terminated employees; The position is the local contact for manager and employee questions regarding insurance and benefits. Assists employees as necessary with referrals to the proper staff or agency; Inputs information into the computer to generate or prepare Time Checks. Works with Salem payroll staff to resolve questions or problems relating to payroll; prepares personnel actions and other forms for personnel transactions for the park. This includes hiring, rehiring, terminating, resignations, retirements, and salary and address changes. The position has confidential access to Division of Motor Vehicles (DMV) records. Access to DMV for obtaining driving records for the manager to review for hiring purposes; Maintains I-9 forms and monitors compliance with Immigration Standards; Maintains records of seasonal availability and seniority. Volunteer Services Assists with the administration of the volunteer program for hosts and other types of volunteers; keeps and maintains confidential host files including up to date insurance records and background check information. Assists rangers in maintaining host safety training records and hours using Provelle; Assists rangers with assigning work duties to volunteers. QUALIFICATIONS
DESIRED COMPETENCIES The ideal candidate will have a commitment to sustainability and a performance record demonstrating the following desired competencies:
Work is primarily performed in an office setting. Sits or stands for long periods of time. Needs adequate vision and hearing, manual dexterity, communication and motor skills to perform the duties of the position. Operates office equipment and computers requiring repetitive use of arms, wrists, and hands. May occasionally lift and move up to 35 pounds and infrequently up to 50 pounds or more with assistance. May be required to attend meetings or perform duties outside of normal office hours. Moves throughout facilities and grounds and may drive a motor vehicle. May travel to other parks, headquarters, or other agencies for training and meetings. Overnight travel may be required. Possibility of exposure to a variety of environmental and chemical allergens and odors standard to area of assignment. Possibility of exposure to hostile and offensive language and actions from the public. Uses appropriate safety and personal protective equipment and follows established safety policies, practices and procedures. Performs duties of position with or without reasonable accommodation.
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